ASM CHAPTER NEXUS
Volume 4 Issue 5
JUNE 2005


FEATURE ARTICLE:
END OF CHAPTER-YEAR WRAP UP
A Checklist for review

ANNUAL REPORTS: It's time to finish up the year-end reports and submit them to ASM Headquarters. All Chairs and Vice-Chairs should have received the reporting packs which were mailed last month. If you haven't received your pack, you can download all the forms online: or contact Randall (Randall.Barnes@ASMInternational.org) and he'll send out another copy.
The annual reports for chapters include:

  • The Technical Program Report detailing the upcoming year's program schedule. The more detail that can be provided on this report the better, as this information is entered into the searchable chapter meeting schedule online.
  • Chapter Officer Report is a list of all incoming officers and executive committee members for your chapter. Updated contact information and telephone numbers are very important to verify that the information on file is the most current.
  • Quality & Recognition Program Report is the tool used to award the three, four and five star chapters.
  • Chapter of Excellence Award Nomination (optional) this report is used by Chapter Council to determine the best of the best in each of the five chapter size categories.
  • Financial Report (due 15 February each year) details the chapter's financial status and is used by headquarters to prepare federal income tax filings if necessary.

    CHAPTER OF EXCELLENCE: It's optional, but it can pay off HUGE for your chapter. Each year, Chapter Council reviews the chapter of excellence submission and chooses one chapter in each of the 5 size categories to be recognized as the Chapter of Excellence for that range. Only chapters in good standing are eligible. Instructions are included with the annual reports. Each winning chapter receives a check for $1,200! For more information, contact Randall. Randall.Barnes@ASMInternational.org

    LEADERSHIP DAYS: It's coming up quickly, and now is the time to sign up. This annual program, developed and presented by the ASM Chapter Council is scheduled for August 12-14, 2005 in Cleveland, Ohio. The program is exciting with key note speakers, opportunities for YOU to directly interact with the chapter leaders and influence the path of the organization, learn the best practices of other chapters, meet influential members, network and bring home the best tools for a new and fun year of chapter activities! In addition, all 5, 4 and 3 star chapters are recognized for their excellent achievements and the Chapter of Excellence Awards are distributed! Room registration deadline is approaching quickly (July 11), so don't delay! Visit www.asminternational.org/leadershipdays for the detailed schedule and registration information. If you are unable to register online, please contact Randall (Randall.Barnes@ASMInternational.org) and he'll assist you.

    All chapters are encouraged to attend, but those who are required to maintain 'Chapter in Good Standing' rating include: Akron, Atlanta, Benelux, Bluegrass, Buffalo, Carolina Southern Piedmont, Carolinas Central, Central Florida, Chennai, Columbia Basin, Czech Republic, Dayton, Dnieper, Finland, Fort Wayne, France, Great Plains, Gujarat, Hartford, Hungary, Kiev, Lehigh Valley, Long Island, Los Alamos, Northern Michigan, Northwestern PA, Ottawa Valley, Penn State, Peoria, Pune, Quad Cities, Rhein-Ruhr, Rochester, Romania, Savannah River, SCTE Pittsburgh, SCTE Rockford-Beloit, Singapore, South Bay, Southwestern NY, Spain, Sweden, Utah, Warren, Washington DC.

    FINANCIAL ASSISTANCE: Feeling the squeeze? Many chapters do, and for this reason, the Chapter Council has financial assistance for qualifying chapters to attend Leadership Days without incurring a hardship for the chapter and technical programming. You can apply online, or you can talk with Randall. Either way, it may be worth investigating. If you don't automatically qualify (rules are posted on the website), don't lose heart. If you chapter is undergoing extraordinary circumstances, contact your District Representative or call Randall (Randall.Barnes@ASMInternational.org).

    NEW OFFICER BOOTCAMP: If you're a new officer, or new to your officer role, or if you just want to learn more, arrive a day early to Leadership Days and spend that Friday with other new officers, going over the basics and sharing the secrets of success with others who have gone before you!

    ASM LOGOS: Are you using yours? You gain points on your Quality Recognition Program report by using the new logos, as a reinforcement of the Society Identity in the ASM Strategic Plan. Officers can access logos by logging into the ASM Website and accessing Officer Tools.

    ASM TRUSTEE VISITS TO CHAPTERS: Each year, every chapter has the opportunity to request a Trustee visit. This is an ideal opportunity to bring the energy and excitement of the society's development directly to your member's attention, not to mention the opportunity for a good solid technical presentation, and it's free! To review the trustee list and fill out a request form, just follow the link, or contact Randall (Randall.Barnes@ASMInternational.org).

    RUNNING LOW ON VOLUNTEERS?: The Membership Development Committee will be presenting again at Leadership Days 2005, but as you begin thinking toward next year, and your continuing efforts to keep your chapter healthy, now is a perfect time to review the Membership Development Kit. It's online, it's at Leadership Days, but is it in your chapter tool kit? Take a look, its well worth the time!

    OFFICER AND EXECUTIVE COMMITTEE LISTS: It's part of your annual report, but it's important to highlight it again! This list is VITAL to your chapter. This list is used to update the officer and executive committee roster of ALL chapters and keep you and your leaders in contact with the resources available to you. Not only will you be linked with your local districts and Chapter Council representatives, but each district has a personal connection to the ASM Board of Trustees! But you can't keep in touch if you don't provide updated emails and mailing addresses. Make sure your leaders are giving you the most up-to-date information possible, and then send it in.

    CHAPTER BY-LAWS: When is the last time you looked at yours? Are they in a dusty folder? Do you have them saved on a floppy disk somewhere? Well, now is a perfect time to pull them out and review. Older by-laws can mean ineffective or out-dated processes for today's lean, mean Executive Committee machines! Check yours out, bring a copy to Leadership Days and learn the latest improvements in chapter by-laws and how to bring yours up to speed, not only for you, but for your protection. If you need assistance in locating a copy, contact Randall.

    CHAPTER COUNCIL DISTRICT OPENINGS: So, you've gone through the officer rotation locally, you've had a great experience, and now you're ready to represent your district at the national level! Ask any Chapter Council Representative, it's an amazing experience and well worth the effort! Chapter Council District Openings are available for District III: Phoenix, Albuquerque, Los Alamos, Rocky Mountain and Utah -AND- District IV: North Texas, Alamo, Houston. For more information, contact Randall, or any Chapter Council member.



    INTERNATIONAL METALLOGRAPHIC CONTEST
    Sponsored by IMS and ASM International
    It's not too late to enter the International Metallographic Contest co-sponsored by the International Metallographic Society and ASM International.

    Twelve categories of competition! Best in show receives the Jacquet-Lucas Award and $3000. Cash awards for first, second, and third place winners in eleven of the categories. Entries will be prominently displayed during the Microscopy and Microanalysis 2005 meeting in Honolulu and again at the ASM Annual Event.

  • Don't have time to create a poster specifically for the IMC?
  • Does your chapter sponsor a photomicrograph contest of its' own?
  • Why not submit the best of those to the IMC?
    Simply put a label on the front of the poster to indicate which one of the twelve categories you are entering and place your contact information on the back of the poster. Deadline for entries is July 18. Contact the contest chairman, Jeff Stewart, at jeff@metallography.com or visit www.internationalmetallographicsociety.org/contest.html for additional information.


    UPCOMING SOCIETY EVENTS
    A Handy List and Links to Important Events Coming Soon!

    IMS Annual Convention
    July 31-August 4, 2005
    Hawaii Convention Center
    Honolulu, Hawaii

    4th ASM International Surface Engineering Congress
    August 1-3, 2005 - St. Paul, Minnesota
    Radisson Riverfront Hotel St. Paul, Minnesota

    Liquid Metal Processing Conference
    September 18-21, 2005 - Santa Fe, New Mexico

    23rd Heat Treating Conference & Exposition
    September 25-28, 2005 - Pittsburgh, Pennsylvania

    Materials Science & Technology Conference (MS&T)
    September 26-28, 2005 - Pittsburgh, Pennsylvania

    31st ISTFA Conference & Exposition
    November 6-10, 2005 - San Jose, California

    Materials & Processes in Medical Devices
    November 14-16, 2005 - Boston, Massachusetts


    NEXUS ARCHIVES
    Back Issues of Chapter Nexus Available Online
    By popular demand, all back issues of the Chapter Nexus are now available online for your convenient access! Simply follow the link in the top left navigation bar, and review the issue of your choice, or ALL issues.
    Be sure to share this link with all your executive committee members who might benefit from the information contained, or if they want to sign up to receive their own copy, they can do so at the same link!


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    ASM CHAPTER NEXUS - LAST ISSUE
    Electronic Newsletter goes on hiatus until September.


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