 
 
|
ASM CHAPTER NEXUS
Volume 6 Issue 5
JUNE 2006
FEATURE ARTICLE:
END OF CHAPTER-YEAR WRAP UP – Chapter Check List
LEADERSHIP DAYS FAST APPROACHING
Leadership Days is coming up quickly, and now is the time to sign up. Developed and presented by the ASM Chapter Council, this annual program will be August 11–13, 2006 in Cleveland, Ohio.
The schedule is packed with opportunities to:
- Hear exciting key note speakers
- Interact directly with the chapter leaders and influence the path of the organization
- Learn the best practices of other chapters
- Meet influential members
- Network and bring home the best tools for a new and fun year of chapter activities!
In addition, the Chapter of Excellence Awards will be presented and all 5, 4 and 3 star chapters will be recognized for their excellent achievements. Room registration deadline is approaching quickly (July 11), so don't delay! Visit www.asminternational.org/leadershipdays for the detailed schedule and registration information. If you are unable to register online, please contact Candace Cunningham, chapter relations administrator, (candace.cunningham@asminternational.org) and she'll assist you.
All chapters are encouraged to attend, but chapters who need to attend in order to maintain 'Chapter in Good Standing' rating include:
Alamo, Albuquerque, Birmingham, Beaver Valley, Brandywine Valley, British Columbia, Buffalo, Calgary, Calumet, Canton-Massillon, Central Iowa, Central Virginia, Czech Republic, Eastern Virginia, Finland, Fort Wayne, Greenville/Old South, Gujarat, Indianapolis, Italy, Kansas City, Los Angeles, Manitoba, Milwaukee, Mohawk Valley, Montreal, Muncie, North Alabama, Northeast Iowa, Notre Dame, Orange Coast, Oregon, Phoenix, Quebec, Rhode Island, Rockford, Rocky Mountain, San Diego, Santa Clara Valley, Singapore, SCTE Rockford/Beloit, Southern Connecticut, South Central PA, Southwestern New York, Sweden, Syracuse, Twin Tier, Wabash Valley, West Michigan, West Virginia, Western Kentucky, Worcester.
FINANCIAL ASSISTANCE: Feeling the squeeze? Many chapters do, and for this reason, the Chapter Council has financial assistance for qualifying chapters to attend Leadership Days without incurring a hardship for their chapter and technical programming. You can apply online, or you can talk with Randall Barnes, society activities manager. Either way, it may be worth investigating. Don't lose heart if you don't automatically qualify (rules are posted on the website).. If you chapter is undergoing extraordinary circumstances, contact your District Representative or Randall (Randall.Barnes@asminternational.org).
NEW OFFICER BOOTCAMP: If you're a new officer, or new to your officer role, or if you just want to learn more, arrive August 10, a day early to Leadership Days and spend Friday, August 11 with other new officers, going over the basics and sharing the secrets of success with others who have gone before you!
ANNUAL REPORTS:
It's time to finish up the year-end reports and submit them to ASM Headquarters. All chairs and vice-chairs should have received the reporting packs which were mailed last month. If you haven't received your pack, you can download all the forms online: or contact Candace (candace.cunningham@asminternational.org) and she'll send out another copy.
The annual reports for chapters include:
- The Technical Program Report detailing the upcoming year's program schedule. The more detail provided on this report the better because this information is entered into the searchable chapter meeting schedule online.
- The Chapter Officer Report listing all incoming officers and executive committee members for your chapter. Updated contact information and telephone numbers are very important, ensuring the information on file is the most current.
- Quality & Recognition Program Report is used to award the three-, four- and five-star chapters.
- Financial Report (due February 15 each year) details the chapter's financial status. It is used by headquarters to prepare federal income tax filings if necessary.
- Chapter of Excellence Award Nomination (optional) is used by Chapter Council to determine the best of the best in each of the five chapter size categories.
CHAPTER OF EXCELLENCE
It's optional, but it can pay off HUGE for your chapter. Each year, Chapter Council reviews the chapter of excellence submission and chooses one chapter in each of the five size categories to be recognized as the Chapter of Excellence for that size range. Only chapters in good standing are eligible. Instructions for applying are included with the annual reports. Each winning chapter receives a check for $1,200! For more information, contact Randall. (Randall.Barnes@asminternational.org).
ASM LOGOS
Are you using your ASM logo? Earn points on your Quality Recognition Program report by using the new logos. Officers can access logos by logging into Officer Tools on the ASM Website.
ASM TRUSTEE VISITS TO CHAPTERS
Each year, every chapter has the opportunity to request a Trustee visit. This is an ideal opportunity to bring the energy and excitement of the society's development directly to your member's attention, not to mention the opportunity for a good solid technical presentation. And it's free! To review the Trustee list and fill out a request form, just follow the link, or contact Candace (candace.cunningham@ASMInternational.org).
RUNNING LOW ON VOLUNTEERS?
The Membership Development Committee will be presenting information on how to attract volunteers at Leadership Days 2006. In the meantime, review the Membership Development Kit for information to help you plan for next year. It's online, it's at Leadership Days, but is it in your chapter tool kit? Take a look, it’s well worth the time!
OFFICER AND EXECUTIVE COMMITTEE LISTS
It's part of your annual report, but it's important to highlight it again! This list is VITAL to your chapter. This list is used to update the officer and executive committee roster of ALL chapters and keep you and your leaders in contact with the resources available to you. Not only will you be linked with your local districts and Chapter Council representatives, but each district has a personal connection to the ASM Board of Trustees! You can't keep in touch if you don't provide updated emails and mailing addresses. Make sure you have the most up-to-date information possible, and send it in.
CHAPTER BY-LAWS
When is the last time you looked at yours? Are they in a dusty folder? Do you have them saved on a floppy disk somewhere? Well, now is a perfect time to pull them out and review. Older by-laws can mean ineffective or out-dated processes for today's lean, mean Executive Committee machines! Check yours out and bring a copy to Leadership Days. You’ll learn the latest improvements in chapter by-laws and how to bring yours up to speed, not only for you, but for your protection. If you need assistance in locating a copy, contact Randall.
 CHAPTER COUNCIL DISTRICT OPENINGS
So, you've gone through the officer rotation locally, you've had a great experience, and now you're ready to represent your district at the national level! Ask any Chapter Council Representative, it's an amazing experience and well worth the effort! There are currently Chapter Council District Openings available in District III for Phoenix, Albuquerque, Los Alamos, Rocky Mountain and Utah; and in District IV for North Texas, Alamo, and Houston. For more information, contact Randall, or any Chapter Council member.
 SOCIETY FAQ'S
Answers to the frequently asked questions of the Society
Have you ever wondered why chapter annual reports are due twice a year, why you receive membership mailings when you are already member, or how to limit the number of emails you receive? Or, perhaps your members have asked you and you don’t have the answer. Well, now the answers to these frequently asked questions and more are as easy as clicking on this link. If you or your members would like to see additional questions on this list, contact Randall and he'll get the answer and add it to the site!
UPCOMING SOCIETY EVENTS
Material About Materials—Materials Memories
June 15–16, 2006—Boston, Massachusetts
Material About Materials—Materialization
June 22–23, 2006—Chicago, Illinois
International Metallographic Society (IMS) Annual Convention
July 30–August 3, 2006—Chicago, Illinois
Induction Heating Technology & Applications
September 13–14, 2006—Toronto, Ontario
Materials, Medicine, and NanoTechnology Summit
Sponsored by the Cleveland Clinic, ASM International and the NanoNetwork
October 2–4, 2006—Cleveland, Ohio
Materials Science & Technology (MS&T) Conference
October 16–19, 2006—Cincinnati, Ohio
ASM CHAPTER NEXUS—LAST ISSUE
Electronic Newsletter goes on hiatus until September.
|
