ASM Chapter Trustee Visit Program
The Trustee Visit Program connects local ASM Chapters with ASM Leadership. Each Chapter is eligible to request a visit, either virtual or in-person, from an ASM Trustee once per programming year. These visits provide Chapters with an opportunity to express Chapter successes, challenges, and receive a technical presentation.
NOTE: For in-person meetings, Trustees must be requested at least three months in advance of the meeting date. For virtual visits, Trustees must be requested at least six weeks in advance of the meeting date. This is to allow time for scheduling and to give Trustees enough notice to prepare for the visit.
Benefits
These visits create a win-win situation for the Trustee and the Chapter. Chapters are provided with valuable, knowledgeable information on a variety of topics (and generally a free presentation by the visiting Trustee). Members are given the opportunity to express ideas, concerns, and needs to the Board concerning their Chapter and ASM in general. Board members can observe first-hand how various Chapters operate and gain insight into challenges, successes, and potential possibilities.
Making the Most of Your Chapter Visit
Your meeting with the Trustee is an important link between the Chapter and ASM. In most cases, however, time will be at a premium during your visit. To make the most of your visit, consider the following:
- Identify an executive committee member who shall act as the main point of contact with the visiting Trustee.
- Identify if there will or will not be an executive committee meeting in addition to the formal presentation.
- Share areas of concern in advance of the visit so that the Trustee has time to research and prepare a response.
If the visit is in-person, also consider the below:
- Organize and finalize any company/university tours.
- Obtain the Trustee’s travel/hotel itinerary.
- Determine if your Chapter will provide transportation during the Trustee’s stay in your city or if the Trustee needs to arrange their own.
- Provide the Trustee with an itinerary including all times/addresses of all associated locations and activities.