Technical Authors Information (Oral & Poster)

Authors of both oral and poster presentations can expect acceptance notifications in early May 2026. Upon acceptance, authors will be required to submit a full manuscript and a PowerPoint presentation prior to the conference. Poster PowerPoints are for content review purposes only.

Please note: Authors may present a maximum of two papers (oral and/or poster).

Abstract Requirements

When abstract submission opens, the following requirements will apply:

• Abstracts must be a minimum of two pages

• Must include images, figures, and references

• Maximum file size: 10 MB

• Do not include the title or author names in the uploaded file
  (This information will be entered separately and inserted automatically)

• Authors are responsible for checking spelling and word count prior to submission

Technical Program Deadlines

Abstract Submission Deadline:		Friday, April 3, 2026
Accept/Reject Notification to Authors:		Friday, May 1, 2026
Manuscript – First Draft Submitted by Author:		Friday, May 29, 2026
Manuscript – Reviewer Feedback to Authors:		Friday, June 12, 2026
Manuscript – Final PDF Deadline:		Friday, June 26, 2026
Presentation – First Draft from Authors:		Monday, July 13, 2026
Presentation – Reviewer Feedback to Authors, if needed:		Monday, July 27, 2026
Presentation – Final Approval by Reviewers/Mentors:		Monday, August 10, 2026
AV Chair Review Period		August 10 – August 30, 2026
AV Chair Review Deadline		Sunday, August 30, 2026

Manuscript Information

Accepted authors will be required to submit:

• Draft manuscript in Word format

• Final manuscript in PDF format

• All submissions must be in English

Upon acceptance, authors should begin securing any necessary approvals for the release of confidential or proprietary information and begin work on their first draft. A mentor and session chair will assist authors through the manuscript development and presentation process.

Presentation Summary

Abstracts submitted by authors are not published online. A short presentation summary entered during submission will be displayed online prior to the conference for attendees to preview upcoming sessions.

Presentation Details

• Each author will have 20 minutes total, including a 5-minute Q&A

• Meeting rooms will be equipped with:

  • Computer with USB capability

  • Podium microphone

  • Lavaliere microphone

  • Projection screen and data projector

Slide Design Recommendations:

• Maintain 0.75” (19mm) margins

• Minimum 24-point font

• Use dark text on a light background for optimal readability

All presentations will be submitted in advance and pre-loaded onsite prior to the conference.

Poster Presentation Details

Poster authors are required to be present during the designated poster session to engage with attendees and discuss their research. Authors should be prepared to deliver a 3-minute summary and answer questions.

Poster Size Requirements:

• Maximum size: 4 ft wide x 4 ft high (1.2 m x 1.2 m)

• Must be clearly readable from 5 feet (1.5 meters)

• Pins will be provided onsite

• Posters must be brought to the event

• Onsite printing will not be available